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Registration Procedures

The students who are placed by Student Selection and Placement Center (ÖSYM) to study at ETU are announced on ETU's web site along with the list of the documents required for registration. The students are invited to finalize their registration process on the dates specifically defined for their programs. All the procedures related to the enrollment have to be personally completed by the students unless they do not have a valid written excuse. The registration process is implemented by Department of Student Affairs.

Students who want to study in a graduate program are required to apply directly to the Secreteriat of the related graduate school along with all the application documents required for registration.  After the deadline announced on the academic calendar, Department of Student Affairs conducts the registration process and completes the remaining transactions. 

International full time students who gain the right to enroll at ETU are also announced on the web site after the evaluation of their application. They are provided with a “Letter of Acceptance” in order for them to apply for student visa and diploma equivalency. During the registration dates, the students must submit the required documents and complete the registration procedure on time.

International exchange students are accepted in the framework a bilateral agreement between ETU and the partner university. The exchange students are enrolled to courses and carry out the procedures in the light of the terms determined in the bilateral agreement. At the end of the study period, exchange students are provided with an official transcript in which all the courses they are enrolled are listed with their ECTS grades and credits.

a) Outgoing Students

Before outgoing students are departing, the " recognition sheet A" is prepared by using the course study plan in the learning agreement of the student and full academic recognition is confirmed by Erzurum Technical University.

Full academic recognition means that the study period abroad (including examinations or other forms of assessment) replaces a comparable period of study at Erzurum Technical University (including examinations or other forms of assessment).

The ECTS credits to be gained at host institution are guaranteed. Good communication and flexibility are also needed to facilitate the academic recognition of studies completed or taken abroad. In this respect the ECTS coordinators have an important role to play as their main task is to deal with the academic and administrative aspects of ECTS.

After completion of the studies abroad  " Recognition Sheet B " is prepared by the departmental coordinator by taking into account the information on 'Transcript of Records' provided by the host institution. The below table is used to convert ECTS grades to the grades used at ETU.

Grading System of ETU

Achievement Grade

Coefficient

AA

4.00

BA

3.50

BB

3.00

CB

2.50

CC

2.0

DC

1.50

DD

1.00

FF

0.00

M

-

G

-

b) Incoming Students

The ECTS transcript of records which shows students' learning achievements in a way which is comprehensive, is prepared for incoming students after completion of the study at Erzurum Technical University. The ECTS credits gained and the ECTS grades awarded are documented in Transcript of Records follows the model on ECTS rules.